Privacy Policy

FL ADULT BASEBALL INC

Effective Date: October 24, 2021
Website: https://fladultbaseball.com

1. Introduction

FL ADULT BASEBALL INC (“FL Adult Baseball,” “FAB,” “the League,” “we,” “us,” or “our”) respects the privacy of our players, managers, umpires, volunteers, website visitors, sponsors, and other individuals who interact with our organization.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal information through FLAdultBaseball.com, our registration processes, league activities, communications, and related services.

It also explains your options for accessing, correcting, deleting, and limiting the use or disclosure of your information, including opting out of marketing communications and certain third-party data-sharing activities.

This Privacy Policy applies to information collected online and offline in connection with our operations, except where a separate notice expressly applies.

Business Information

FL ADULT BASEBALL INC
2914 Greenleaf Ter
Parrish, FL 34219
Email: Info@FLAdultBaseball.com
Website: https://fladultbaseball.com

2. Personal Information We Collect

Depending on how you interact with us, we may collect the following categories of information.

A. Personal Identification and Contact Information

  • First and last name

  • Date of birth and age

  • Email address

  • Telephone or mobile number

  • Mailing address, city, state, and ZIP code

  • Emergency contact information, if requested

  • Information used to verify player identity or age eligibility

Government-issued identification may be requested for eligibility verification. We do not require copies of identification to be submitted unless specifically necessary and disclosed.

B. Player Registration and League Information

  • Registration applications and participation history

  • Preferred league, division, team, or position

  • Skill level, playing experience, and availability

  • Team assignments and roster information

  • Free-agent or substitute-player availability

  • Attendance and participation records

  • Game statistics, scores, standings, and performance information

  • Eligibility, disciplinary records, and league-related communications

  • Waiver acknowledgments and consent records

C. Health, Safety, and Emergency Information

Where voluntarily provided or reasonably necessary for safety and league administration, we may collect limited information related to injuries, physical limitations, medical emergencies, or participation restrictions.

We use this information for relevant safety and administrative purposes and restrict disclosure to individuals who reasonably need it, such as authorized league officials or emergency personnel.

We do not intentionally collect detailed medical records unless necessary for a specific purpose that has been disclosed.

D. Payment and Transaction Information

We may collect:

  • Registration or participation amounts

  • Payment dates and status

  • Transaction references or confirmations

  • Refund and credit records

  • Billing-related communications

Payments may be made using Zelle or another payment method made available by the League.

Payments processed through banks or third-party providers are also subject to those providers’ privacy policies and terms.

We do not require players to submit banking passwords or online banking credentials to the League.

E. Website and Technical Information

When you visit FLAdultBaseball.com, certain information may be collected automatically through our website, hosting providers, security services, and any analytics tools we use.

This may include:

  • IP address

  • Browser and device type

  • Operating system

  • Pages viewed and referring websites

  • Dates, times, and duration of visits

  • Approximate location derived from IP address

  • Cookies, device identifiers, and similar technologies

  • Website interactions and form submission events

  • Security and fraud-prevention data

F. Communications and Media

We may collect emails, contact-form submissions, text messages, survey responses, questions, feedback, and other communications you send us.

We may also collect photographs, videos, and other media associated with league games and events, subject to applicable law and the media practices described below.

3. How We Collect Information

We collect information from the following sources:

  1. Directly from you: Registration forms, contact forms, email, telephone, event participation, and other interactions.

  2. League personnel: Team managers, commissioners, umpires, authorized volunteers, and other individuals responsible for league operations.

  3. Third-party platforms: Registration, payment, communications, scorekeeping, and other service providers.

  4. Automatic technologies: Website cookies, server logs, security tools, and analytics technologies where enabled.

  5. Public or participant-provided sources: Game results, voluntarily shared content, and relevant publicly accessible information.

If you provide someone else’s information, such as an emergency contact, you should have appropriate authority to share it.

4. How We Use Personal Information

We may use the information we collect to:

  • Register and verify league participants.

  • Determine eligibility for age-based divisions.

  • Organize teams, schedules, rosters, and player assignments.

  • Match players with open roster positions and substitute opportunities.

  • Collect participation fees and maintain financial records.

  • Communicate schedules, cancellations, rainouts, and field changes.

  • Coordinate league games, umpires, managers, and facilities.

  • Maintain scores, statistics, standings, and historical records.

  • Enforce league rules and resolve disputes.

  • Address safety concerns and respond to emergencies.

  • Send league news, announcements, and optional promotional communications.

  • Manage sponsors, events, and league partnerships.

  • Maintain and improve our website and services.

  • Detect spam, fraud, abuse, and security threats.

  • Comply with legal obligations and protect legitimate rights.

We may also use aggregated or deidentified information to assess league participation, plan future seasons, and improve operations, provided the information is not reasonably identifiable.

We will not use sensitive personal information for unrelated marketing purposes without appropriate authorization.

5. Third-Party Services and Data Sharing

We use or may use outside organizations to support the League. These services may collect information directly from you or receive information from us as reasonably necessary to perform their functions.

A. Google Forms and Google Services

Player registration may be administered through Google Forms.

Information submitted through these forms may be stored or processed using Google services and made accessible to authorized league administrators.

Our website also uses Google reCAPTCHA or similar security measures to prevent spam and automated submissions. Such technology may process device, browser, and interaction information.

Google’s handling of data is governed by its applicable terms and privacy policies.

Google Privacy Policy: https://policies.google.com/privacy

B. GameChanger and Sports Statistics Platforms

The League uses GameChanger for scorekeeping, statistics, and related team activities.

Information shared with GameChanger may include:

  • Player and team names

  • Team rosters

  • Game schedules

  • Scores and standings

  • Individual player statistics

  • Game-related photos, videos, or media where applicable

Some of this information may be accessible to other players, family members, fans, subscribers, or the public, depending on the platform’s settings and features.

GameChanger maintains its own privacy practices, settings, and controls.

GameChanger Privacy Policy: https://gc.com/privacy

C. Zelle and Payment Providers

The League may use Zelle and participating financial institutions to receive registration and other authorized payments.

Payment providers may process personal and financial information independently under their own policies.

Players should consult their bank or payment provider for applicable transaction, privacy, and dispute-resolution information.

Zelle Privacy Information: https://www.zellepay.com/legal/legal-and-privacy

D. Website Hosting, Technology, and Security Providers

We may share information with providers that assist with:

  • Website hosting and maintenance

  • Email delivery and administration

  • Data storage and backups

  • Website security and spam prevention

  • Form management

  • Technical support and operations

These providers receive information only as appropriate for the services they perform, subject to applicable contractual and legal obligations.

E. Analytics and Advertising Services

If enabled on our website, analytics and advertising services, such as Google Analytics, Google Ads, Meta technologies, or similar platforms, may collect information through cookies, pixels, or other tracking technologies.

Depending on the service and configuration, information may be used to measure website traffic, analyze engagement, evaluate campaigns, or provide relevant advertising.

We will provide applicable disclosures and choices concerning nonessential tracking and targeted advertising.

F. Team Managers, League Officials, and Operational Partners

We may share relevant registration and participation information with authorized:

  • Team managers and commissioners

  • Umpires and league administrators

  • Authorized volunteers

  • Field and facility coordinators

  • League service providers

We limit such sharing to information reasonably needed for administration, participation, safety, and league operations.

G. Sponsors and Promotional Partners

The League may work with sponsors and businesses that support league activities.

We may share aggregated or non-identifying information concerning the League and its audience.

We do not intentionally provide individual player registration contact lists to sponsors or unrelated businesses for their independent marketing without appropriate consent.

If a promotion involves information sharing with a particular sponsor, we will disclose the relevant arrangement and obtain consent where required.

H. Legal, Safety, and Organizational Purposes

We may disclose information when reasonably necessary to:

  • Comply with applicable law or a lawful request.

  • Protect the safety of players, spectators, or others.

  • Investigate fraud, misconduct, or security incidents.

  • Establish, exercise, or defend legal claims.

  • Facilitate an authorized organizational transition, subject to appropriate confidentiality and legal safeguards.

6. Publicly Available League Information

Participation in an organized sports league may involve certain public or semi-public information.

The League may publish or facilitate publication of:

  • Player names and team affiliations

  • Team rosters and uniform numbers

  • Scores, schedules, and standings

  • Player statistics and achievements

  • Team and league photographs

  • Game highlights and event coverage

This information may appear on FLAdultBaseball.com, GameChanger, league social media accounts, or other league-operated channels.

We do not intentionally publish player home addresses, personal telephone numbers, personal email addresses, birth dates, emergency contacts, or private medical information as part of public team rosters.

Players who have privacy or safety concerns about public identification or media may contact Info@FLAdultBaseball.com.

We will evaluate reasonable requests to limit or remove content under our control. Historical game records, previously distributed materials, and independently controlled third-party content may not always be removable.

7. Cookies and Tracking Technologies

Our website may use cookies and similar technologies for essential functionality, security, performance measurement, and, where enabled, advertising.

These may include:

Essential Cookies: Required for security, form operation, and basic website functionality.

Analytics Cookies: Used to understand how visitors interact with our website.

Functional Cookies: Used to remember preferences or support website features.

Advertising Cookies: If enabled, used by advertising partners to measure campaigns or provide interest-based advertising.

You may limit or disable cookies through your browser settings. Disabling certain cookies may affect website functionality.

Where required by applicable law, we will provide the required consent or opt-out mechanism for nonessential tracking.

8. Your Privacy Rights and Choices

We respect reasonable requests to control personal information.

Depending on your relationship with the League and applicable law, you may request to:

  • Access personal information we maintain about you.

  • Correct inaccurate or outdated information.

  • Request deletion of personal information.

  • Withdraw consent for optional data uses.

  • Opt out of promotional emails or text messages.

  • Request restrictions on certain third-party disclosures.

  • Opt out of the sale or sharing of personal information or targeted advertising where applicable.

  • Request information about our privacy practices.

Certain information may need to be retained for legal compliance, financial records, eligibility verification, safety, dispute resolution, or other legitimate organizational purposes.

We may verify your identity before processing a request involving personal information.

How to Submit a Privacy Request

Send an email to:

Info@FLAdultBaseball.com

Subject: Privacy Request

Include your name, the email address associated with your registration, and a description of your request.

You may also send a written request to:

FL ADULT BASEBALL INC
Attn: Privacy Request
2914 Greenleaf Ter
Parrish, FL 34219

We will evaluate and respond to requests within the timeframe required by applicable law and will explain when a request cannot be fulfilled in whole or in part.

Where required, we will provide available appeal procedures.

We will not discriminate against an individual for exercising a legally protected privacy right.

9. How to Opt Out of Marketing and Third-Party Data Sharing

We provide the following options.

A. Email Communications

You may unsubscribe from promotional emails using the unsubscribe instructions included in those messages, if present, or by emailing Info@FLAdultBaseball.com with the subject line:

Unsubscribe

Marketing opt-out requests will be honored as required by applicable law.

Unsubscribing from promotional communications does not necessarily stop essential operational communications about an active registration, payment, team assignment, schedule, or safety matter.

B. Text Messages

If you receive optional marketing or other consent-based text messages from us, you may revoke consent by:

  • Replying STOP to a text message, where reply messaging is supported.

  • Following any other opt-out instructions provided in the message.

  • Emailing Info@FLAdultBaseball.com.

Message and data rates may apply under your wireless plan.

Consent to receive promotional text messages is not a condition of purchasing or participating in league services.

C. Third-Party Advertising and Tracking

You may request that we not disclose personal information for third-party targeted advertising or other activities that qualify as a sale or sharing under applicable law.

Email:

Info@FLAdultBaseball.com

Subject: Do Not Sell or Share My Personal Information

We will review and apply your request to relevant practices under our control as required by law.

You may also manage cookies using available website controls, browser settings, and the applicable privacy settings of third-party services.

Some browsers support Global Privacy Control or other opt-out preference signals. We will process such signals where required by applicable law.

D. League Updates and Player Availability Notices

Registered players may receive recurring notices regarding available roster positions, substitute opportunities, and future seasons.

If you no longer wish to receive these optional communications, contact us and request removal from the applicable distribution list.

Opting out of these updates may limit our ability to notify you of playing opportunities.

E. GameChanger and Independent Platforms

You may need to separately adjust privacy settings or submit requests directly to GameChanger or another third-party provider for information maintained under that provider’s control.

Requests involving league-controlled roster or player information should also be directed to FL Adult Baseball.

10. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this policy, including league administration, ongoing registration interest, historical records, financial accounting, safety, legal obligations, and dispute resolution.

General registration information may be maintained across multiple seasons to avoid requiring repeated registrations.

We review the continued need for information and delete, anonymize, or securely dispose of records when no longer reasonably necessary, subject to legal and operational requirements.

You may request removal from future participation lists or deletion of eligible personal information at any time.

Some records, including payment documentation, league disciplinary records, signed waivers, and historical statistics, may be retained where reasonably necessary or legally required.

Third-party services may follow their own retention schedules.

11. Data Security

We take reasonable administrative, organizational, and technical measures appropriate to the information we maintain to protect against unauthorized access, loss, misuse, disclosure, or alteration.

These measures may include restricting administrative access, using trusted service providers, and maintaining reasonable account and data-management practices.

However, no website, electronic transmission, storage system, or third-party platform is completely secure.

We cannot guarantee absolute security.

If a data security incident occurs, we will assess the incident and provide required notices in accordance with applicable law.

12. Children’s Privacy

FL Adult Baseball operates adult baseball programs, including age-restricted divisions.

Our registration and participation services are intended for individuals eligible for our adult leagues, not children.

We do not knowingly solicit or collect personal information online directly from children under 13 without any legally required parental authorization.

If you believe a child has provided personal information to us improperly, contact Info@FLAdultBaseball.com so we can investigate and take appropriate action.

13. Third-Party Websites and External Links

Our website may contain links to Google Forms, GameChanger, social media platforms, sponsors, payment services, and other external websites.

These services operate under their own privacy policies and terms.

We are not responsible for the independent information practices of third-party websites that we do not control.

We encourage visitors to review the privacy policies of external services before providing personal information.

14. Additional Rights Under Applicable State Laws

Residents of certain U.S. states may have additional privacy rights when their state’s privacy law applies to our organization and the relevant processing activities.

These rights may include access, correction, deletion, data portability, or opting out of targeted advertising and certain data-sharing practices.

We will honor applicable rights and legal obligations based on the relevant circumstances.

Nothing in this policy limits rights that cannot legally be waived.

15. International Visitors

Our League is operated in Florida, United States.

If you access our website from outside the United States, information you provide may be processed or stored in the United States or other locations used by our service providers.

Applicable privacy protections may differ between jurisdictions.

16. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes to our operations, technology, service providers, privacy practices, or legal requirements.

Updates will be published on FLAdultBaseball.com with a revised effective date.

Where legally required, we will provide additional notice or obtain consent before materially changing how personal information is used.

Use of Artificial Intelligence (AI), Automated Systems, and Third-Party AI Services

FL ADULT BASEBALL INC (“FL Adult Baseball,” “we,” “us,” or “our”) may use artificial intelligence (“AI”), automated agents, chatbots, machine learning technologies, and third-party automation platforms to improve our operations, streamline administrative processes, enhance communications, and provide a better experience for players, managers, volunteers, and website visitors.

How We Use AI and Automation

We may use AI-powered tools and automated systems for purposes including, but not limited to:

  • Managing and responding to player inquiries, emails, and website submissions.

  • Automating player registration, roster management, and team assignments.

  • Sending personalized emails, text messages, notifications, and league announcements.

  • Coordinating schedules, game reminders, rainout notifications, and other operational communications.

  • Analyzing player registration information, participation trends, and league activity.

  • Maintaining and updating internal databases, contact lists, and administrative systems.

  • Improving website functionality, customer service, and user experiences.

  • Creating, editing, and optimizing marketing content, email campaigns, and communications.

  • Integrating third-party applications and automating administrative workflows.

  • Identifying and resolving technical issues, duplicate records, and data inconsistencies.

Sharing Information With AI Providers and Third Parties

To operate these systems, we may share or transmit certain personal information to trusted third-party AI providers, software platforms, automation services, and technology vendors.

This information may include:

  • Names, email addresses, and telephone numbers.

  • Player registration and team information.

  • Communication history, including emails, messages, and submitted inquiries.

  • Scheduling, participation, and league-related records.

  • Website usage information and technical data.

  • Other information reasonably necessary to perform an authorized administrative or operational function.

Third-party providers may process, analyze, store, or temporarily retain this information to provide their services, subject to their applicable agreements, privacy policies, and legal obligations.

We seek to limit the information shared to what is reasonably necessary for the intended purpose. We also seek to avoid unnecessarily submitting sensitive personal, financial, or medical information to AI systems.

Depending on a provider’s terms and settings, information processed by an AI service may also be used for service security, troubleshooting, or improvement. We will provide additional disclosures or obtain consent where required by applicable law.

AI-Generated and Automated Communications

Some emails, messages, responses, notifications, or other communications from FL Adult Baseball may be created, personalized, scheduled, or delivered using AI-powered systems without direct human involvement in every individual interaction.

These communications may include registration confirmations, player updates, scheduling information, customer service responses, promotional messages, and other league-related information.

AI-generated content may occasionally contain inaccuracies. Important information should be verified with an authorized League representative when necessary.

We may use AI to assist with administrative recommendations or decisions, but we do not intend to rely exclusively on automated processing for decisions that produce legal or similarly significant effects on individuals without appropriate safeguards and any human review required by law.

Data Security and Responsible AI Use

We strive to use reasonable safeguards when integrating AI and automation technologies into our systems.

These may include limiting access to authorized personnel, configuring appropriate data permissions, minimizing unnecessary information sharing, and selecting providers with suitable security and privacy practices.

However, AI systems and third-party services are not entirely free from technical errors, unauthorized access risks, or other security vulnerabilities.

We cannot guarantee the absolute security or accuracy of information processed through third-party technologies.

Opting Out of AI-Assisted Communications and Optional Data Processing

Individuals may request to limit certain optional AI-assisted communications, marketing personalization, or nonessential automated processing involving their personal information.

To submit a request, contact:

Email: Info@FLAdultBaseball.com
Subject: AI Data Processing Opt-Out

Please include your name, the email address associated with your registration, and the type of processing or communication you wish to limit.

We will review reasonable requests and honor applicable privacy rights under relevant laws.

Certain automated processing may remain necessary for essential league administration, registration, payment records, scheduling, security, and other operational functions.

Opting out of optional AI-assisted processing may affect the availability or personalization of certain services or communications.

Where information is controlled by an independent third-party provider, additional requests may need to be submitted directly to that provider.

Transparency and Updates

As AI technology develops, FL Adult Baseball may introduce additional AI agents, software integrations, automation tools, and third-party services to improve League operations.

We may update this Privacy Policy to reflect material changes in how AI systems process or share personal information.

Our use of AI and automation remains subject to applicable privacy laws and the other provisions of this Privacy Policy.

17. Contact Us

For questions about this Privacy Policy, personal information, third-party sharing, marketing preferences, or privacy rights, contact:

FL ADULT BASEBALL INC
2914 Greenleaf Ter
Parrish, FL 34219

Email: Info@FLAdultBaseball.com
Website: https://fladultbaseball.com

For privacy-related requests, use the email subject line Privacy Request.

For requests to stop certain third-party data sharing, use Do Not Sell or Share My Personal Information.

Last Updated: October 24, 2021